Meetings: 5 Ways To Make Yours More Successful

How many of your working hours are simply wasted in unproductive, mind-numbing and meaningless meetings where the issues go round and round and round, with no-one willing to take ownership? read more...

Written By Kevin Watson

On March 11, 2014

Meetings: 5 Ways To Make Yours More Successful

Mar 11, 2014Team Coaching

Kevin Watson

Kevin Watson

Director & Lead Coach


this place is the easiest place to set up meetings but the hardest place to get a decisionanon


This is such a great quote!

It captures what most of us feel about our place of work, especially the meetings we attend there!
Think about it for a moment.
How many of your working hours are simply wasted in unproductive, mind-numbing and meaningless meetings where the issues go round and round and round, with no-one willing to take ownership?
I bet you can recall endless meetings that have been a complete waste of your time.
Well, here are 5 Simple Ways to Make Meetings More Successful, that you can put into place immediately.

1. Plan and Prepare

We have all been taught to prepare well, to make sure we have the right information for the meetings we attend. But how do you prepare yourself for these times?
It’s equally important to be in the right frame of mind, mood or attitude.
Take time out immediately before a meeting to get into the best state, letting go of any thoughts, concerns and worries that don’t belong.

2. Clear on Purpose

Set a clear intention for what you want to get from the meeting, and what you have to contribute.
Hold onto this intention throughout and make sure the outcomes you set have been met.

3. Engage with Conflict

That’s right, seek it out!
There are too many meetings that close, where conflict has been unnoticed, avoided or unresolved.
A key role of the chair is to mine disagreements, surface them and deal with them.

4. Note Key Points

No one has time to read through pages of minutes, but it is important that key points are captured.
These can then be followed up afterwards and reviewed when you meet next time.

5. Keep on Track

It’s so vital to keep on track by making sure debates, discussions and conversations are relevant to the purpose that’s been set.
Oh…and never overrun!
Feel free to share this short video with the rest of your team and turn your meetings from unproductive to productive:

 

Call To Action

Here are a few questions to help you think about, to help avoid the pitfalls others fall into.
Jot down your answers and then change just one thing to make them more interesting, enjoyable and productive:

    • what does your team say about the meetings you chair?
    • what do your colleagues say about them?
    • what can you DO to make them more productive?
    • what can you DO to influence the chair for those you attend?

Final thought… don’t spend too much of your time in meetings!
Remember to let me know what you make of these tips. Leave a comment below or drop me a line. I’d love to hear from you.

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